New Employees

Welcome to the Government of the Virgin Islands Team

Thank you for joining our team and serving our community!

Employee Self Service

View and make changes to your personal information such as your mailing and email address.

Health Insurance Enrollment

GVI employees must enroll in or provide proof of medical coverage within their first 30 days.

GERS Membership Record

GVI employee must complete a Membership Record to indicate important GERS beneficiary information.

STATS Registration

Time and Attendance database.

Direct Deposit Form

Effective on the 3rd paycheck following submission.

Professional Development

Never stop learning.

New Employee Checklist

The Government of the Virgin Islands (GVI) is committed to providing an informative and meaningful introduction into GVI service to all newly hired employees. In addition, the GVI supports agencies providing a seamless transition for newly promoted or transferred employees. The first few days in a new position can be very exciting and confusing for a new employee. We hope that you will utilize the checklist below as a guide through your first year in position and that you will have a long and successful career with the GVI.

The purpose of the following documents is to establish a high degree of understanding, cooperation, efficiency, and unity for all employees of the Government of the Virgin Islands, and to establish systematic, comprehensive and uniform policies and procedures for the handling of personnel matters. Your department will provide you with additional department specific policies that you must also follow.

Employee Self Service (ESS)

How do I get on the to the ESS?
- On the home page, scroll down until you see a button the says 'ESS'. Click on it and it will take you to the module.
- Or click here: ESS
What is my login information?
- For active government employees, the username is the first letter of the first name, the entire last name, and the employee number of the employee. (ex. JDOE12345)
- For new employees, you would have to contact the HRIS helpdesk via phone (340-714-5049) to have your account verified and activated.
- If you forgot your password you would have to contact the HRIS helpdesk via phone (340-714-5049) to have your account verified and password changed.
I got into the ESS but I cannot find my check stubs, what do I do?
- Once you get to the welcome screen, if you scroll down to where it says 'Paychecks', you will see the 5 most recent pay stubs.
- If you want to view all of you pay stubs year-to-date (YTD), on the right-hand side on the screen you will see a menu. Proceed to click on the 'Pay/Tax Information' tab on the menu. There you will see all the pay stubs YTD, and also pay stubs going back about 4 years.
Where can I find my W-2 information?
- Under the 'Pay/Tax Information' tab, you will see a sub menu of items. There you will find W-2 information.
How do I change my email or mailing address?
- On the welcome screen, you will see your personal information with your name, address, phone number(s) and email. on the right, in blue, you will see a like that says 'More'. Click on that to access the page to edit such information.
- Also in the menu on the right, you will see a 'Personal Information' tab. You may click there to edit the information as well.
- PLEASE NOTE: Any information updated in in Personal Information will immediately reflect on the live HR employee database. Please ensure your information is correct.

STATS Time and Attendance Information

How do I get to GVI Stats?
- STATS is the online time system of the GVI managed by the Department of Finance, MIS helpdesk.
- To get to STATS, scroll down to the bottom of the page, under 'Quick Links', click on STATS. It will take you to the login screen for STATS.
- You can also access STATS through the Department of Finance's website: www.dof.vi.gov.
What is my login information?
- The username is usually the first initial of your first and middle name, and your entire last name.
- To change your set up your account or change your password, please contact the MIS help desk at Department of Finance via phone 340-774-4750 (ask for STATS) or email: DOFhelpdesk@vi.gov (subject line: STATS).

Learn more by exploring the employee page on the Division of Personnel's Website.

The Virgin Islands government offers to full-time employees working at least 30 hours per week and their eligible dependents, a group health and dental insurance plan.

Full-time employees must enroll within thirty (30) days of hire unless they can provide proof of medical coverage from another source. An employee who does not enroll within 31 days of employment will be automatically enrolled in the health insurance plan with single coverage.

If an employee fails to enroll dependents within the initial eligibility period he/she must wait until a period of “open enrollment” is announced or have a qualifying event as determined by the health insurance carrier to enroll dependents or make changes to their coverage.

The Government of the Virgin Islands offers the following coverage choices:

Effective Date of Coverage

If enrollment forms are received on or before the 6^th of the month, coverage will be effective on the first day of the first month following the receipt of enrollment forms. If enrollment forms received on the 7^th of the month or later, coverage will be effective on the first day of the second month following the receipt of the enrollment forms.

Example:

Date Forms Received	May 1^st	May 8^th	January 6^th	February 7^th
Coverage Effective Date	June 1^st	July 1^st	February 1^st	April 1^st

Dependent Coverage

Dependents of eligible employees may participate in the Group Health and Dental Insurance Program according to the terms and conditions imposed by the Health Insurance Board of Trustees and/or the carrier. Eligible dependents are the employee’s:

Legal Spouse
Children (natural /adopted / or step-children) up to age 26
Disabled dependent child (certification of disability required)

Cost of Coverage

The Government of the Virgin Islands (GVI) contributes toward the cost of Health Insurance for each employee enrolled under the Group Health Insurance Program. The GVI reserves the right to change the amount of the employee contribution when necessary for financial or other reasons.

Dental Insurance

As a condition of participation, all employees must enroll in medical coverage to qualify for Dental Insurance.

Life Insurance

The government provides a complementary basic non-contributory $10,000 basic life insurance benefit. In order for the benefit to be effective, an enrollment form must be forwarded to the Group Insurance Office at the Division. The enrollment form must be signed, dated and must indicate a designated beneficiary.

Employees may also select additional life insurance in either 1x, 2x, 3x or 4x base salary or $10,000, $15,000, $25,000, $50,000, $75,000, $100,000 or $150,000 amounts as supplemental contributory coverage. The employee pays the cost of this additional insurance, and may be required to submit evidence of insurability when increasing coverage after initial enrollment. Insurance enrollment forms and booklets explaining in detail the plan of benefits, as well as claim forms and a schedule of costs may be obtained from the Group Health Insurance Office.

Upon retirement life insurance benefits may be reduced.

Upon death the designated beneficiary will be eligible to receive the life insurance proceeds of the insurance participant, the Division must be notified of the death in order to initiate the claim process. Life insurance benefits are payable by the contracted insurance company and a subject to the limitations established by the insurance company.

To enroll in any of the the above coverage options please visit the Bentek website.

Log on to www.mybentek.com/gvi
Click on “Don’t have an account? Create one”
Follow directions to create your Username* and Password

*Username must be your first and last name: Jane.Doe

Eligibility

All employees on regular appointments who work at least 20 hours per week are eligible to participate in the Government Employees Retirement System.

Enrollment

The appropriate enrollment application forms should be completed at the time of orientation and will remain on file in the Departmental Human Resources Office. Contribution will begin on the next available payroll period following enrollment in the retirement program.

Contribution Rates

Contribution rates to GERS are established and amended according to the Virgin Islands Code.

Vesting

Members become vested in the retirement system after ten (10) years of credited service.

Plan Type

The Virgin Islands Government Employees Retirement System is a defined benefit retirement program to which both the GVI and the employee contribute. The benefit at time of retirement is based upon the employee’s age, years of service and salary history.

Retirement Age

Employees with forty (40) years of service may retire at any age at full annuity. A member who is fifty (50) years old with ten (10) years credited service may retire at a reduced annuity. Members who have thirty (30) years of service may retire at any age.

Final Average Salary

The Final Average Salary is the average of highest annual salary up to a maximum of $65,000 during any consecutive five (5) year period in the last ten (10) years. Total maximum benefit may not exceed 100% of maximum salary which may not exceed $65,000.

Retirement Benefits

Vested participants should contact GERS for detailed retirement benefit information at least one year but no later than six months prior to the retirement date.

Military Service Credit

Qualified members may receive military service credit toward retirement. Vested participants should contact GERS for details.

Learn more on the GERS Website.

The Government of the Virgin Islands (GVI) will provide confidential and voluntary assistance through its Employee Assistance Program (EAP) to all employees and their family members who may be faced with dynamic challenges of financial concerns, legal issues, alcohol or drug problems, marital problems, illness of a family member, emotional worries, child care problems, etc. For the welfare of employees as well as effective business operations, the GVI encourages its employees to take advantage of this valuable benefit of employment with the Government of the Virgin Islands (GVI).

Career Incentive Pay

Pay differentials are offered as a reward for an eligible employee furthering their education in their respective field of fire, police, marshal services, and corrections. An online request form is required.

Holiday Pay

The Government of the Virgin Islands (GVI) offers 18 paid holidays annually.

Annual Leave

An employee may use annual leave for vacations, rest and relaxation, and personal business or emergencies. An employee has a right to take annual leave, subject to the right of the supervisor to schedule the time at which annual leave may be taken. An employee will receive a lump-sum payment for accumulated and accrued annual leave when he or she separates from the Government of the Virgin Islands (GVI):

Less than 3 years of service	4 hours
3 but less than 15 years of service	6 hours
15 or more years of service	8 hours

Sick Leave

Provides income protection for regular employees who are absent from work due to their own, non-work related illness or injury, or for the care of an eligible family member. All permanent, probationary, and provisional full time or part time employee accrue sick leave at the rate of one-half day for each full pay period.